e-Learning B-On

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Welcome to b-on.

Over the next few modules you will learn about the b-on and how to optimize your searches.

Each module has a specific theme and is organized by chapters.

The navigation between them is made through the menu that appears on the left.

The modules were built independently and you can select and see only the ones you want.

But if you are a new user, we advise you to see all of them.

You can also navigate using only the keyboard.

Each number key corresponds to one module, where zero corresponds to the module 10.

To play or pause the videos use the space bar.

You can navigate between chapters using the arrows left and right.

The up and down arrows increase and decrease the volume.

To switch on and off the captions use the L key.

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The Online Knowledge Library (b-on) is a virtual library providing access to over 17,000 international scientific journals from various publishers, making it possible to read and carry out work on a vast group of articles in their complete text.

The planning of this library began in 1999 and it began working in 2004.

The co-ordination, public financing and monitoring of b-on are ensured by UMIC - Agência para a Sociedade do Conhecimento, (Knowledge Society Agency) and the respective technical infrastructure and user support, as well as the commercial relationship with the publishers is ensured by FCCN - Fundação para a Computação Científica Nacional (Foundation of National Scientific Computing).

b-on, endeavours to be a strategic pillar in building a Knowledge Society, ensuring access to a vast number of publications and electronic services to the academic and scientific community.

Since its creation, it has grown both regarding the number of institutions that have joined, the number of users, the number of titles available and the downloads carried out.

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Apart from providing access to content, b-on carries out training sessions directed at all its users, in order to help them get the most out of using the electronic resources and services.

The area 'A b-on para ...', provides information of interest depending on the type of user and their needs.

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Access to subscribed content is only possible for the institutions that are part of the b-on network.

If your institution is not part of this network and you wish to join, you can see the conditions and requirements in the Admission menu.

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The content that b-on makes available can be in one of two licensing models: All for All, whose subscription is compulsory, and the model Some for Some, only for those interested, which has optional subscription.

The All for All content is divided between two schemes, a General one, which includes the academic institutions, and the Hospital one for hospitals, which due to their typology, have access to specific content.

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Whatever your area of study or work, b-on makes the content of some of the best international publishers available for your needs.

On the site, in the menu 'b-on from A-Z' you will find this content divided into Resources and Journals.

If you access the Resources list, select a letter and see its list of resources.

Here you will find detailed information, the topic, list of titles, the licensing model and direct access to the Resource's website.

You also have the possibility of starting a search within the resource. ↑ Go to top

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In order to facilitate access to subscribed content, b-on has a Search Service which enables you to simultaneously search multiple resources.

However, searching and accessing this content can also be carried out using any search engine or the publishers' sites, as long as the computer is connected to the Internet and through an IP address that belongs to the b-on network.

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b-on carries out free, in-person training sessions, which aim to stimulate the use of the electronic services and resources.

Under Formação, you will find some of the presentations that are the basis for the training and which are organized by specific areas of knowledge.

Under Tutoriais, you can consult materials from various b-on resources.

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Whatever your user profile, or your area of knowledge, b-on has specific content and information for you.

Start by exploring the area 'A b-on para...'.

If you are a student, you will find useful information here about how to carry out a search, how to present work, or how to make citations and bibliographies.

If you are a lecturer or researcher you will find information about assessing information, sources of information and open access.

If you wish to publish your works, don't miss consulting the Publishing area, where you will find information that may help you to define where and how to publish your work and matters related to copyright.

If you are a health professional, you will also find information that may be useful about searches, assessment and use of information..

If you are a librarian, apart from the information about training and the available resources, you also have an option to log in to the management area, although this is only for accredited librarians.

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The content available on b-on can be grouped in to various types: Reference databases, Full-text databases and Publishers.

In the next module we will talk in more detail about these sources of information.

To begin a search in any of these sources you need to define the topic or expression you want to search. So it is important to learn how to define key words and combine them with others.

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One or more key words are the expressions used in the search and are the key to the success in obtaining good results.

The more specific they are... the better. A generalised word generates many results making it difficult to analyse.

ry opening a search engine and search 'art' and see how many results you get.

Then try 'pop-art' and compare the differences.

Remember also to make your search with expressions in English.

Most of the scientific resources are of Anglo-Saxon origin.

Also, pay attention to spelling, making sure that the words are written correctly.

As you carry out the search, try using synonyms for the initial key words.

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AConnecting words like AND, OR and NOT are essential for combining various terms.

They are called Boolean operators.

Here are some practical examples.

If in your search about pop-art you wish to obtain results related to Andy Warhol, use the expression AND.

If you wish to find documents containing one or the other expression, then use OR.

If you want articles where this artist is not mentioned, then use the expression NOT.

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A truncature is a search aid which enables you to get all the words with the same root or the singular/plural of the same word.

They are represented by the characters ? and *.

The question mark ? is used to replace a character.

For example, you can use the expression wom?n, and thereby open the search range for women or woman.

Or if you are looking for derived words with one or more character, use an asterisk *, for example, child*, will give results for children, childhood, child-care, etc.

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Before starting your search you should: Identify the key words and make a list; Look for synonyms and different ways of writing which might be covered with truncatures and Booleans; Identify broad and specific terms that might broaden or refine the results obtained.

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These generally only include bibliographical references and abstracts of the articles.

ometimes they might have the link to the full text.

There are specific and multidisciplinary reference databases.

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Full-text databases make it possible not only to access the abstracts and references but also the full text.

As they are not the holders publishers of the content, often they cannot provide the latest issues due to the embargo period imposed by the publishers.

There are specific and multidisciplinary full-text databases.

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They provide access to scientific content like journals and books, which are reviewed by specialists from different scientific areas.

There are specific and multidisciplinary publishers.

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Journals are periodical scientific publications, whose main characteristic is that they only publish articles reviewed by experts from the same area of knowledge.

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Library catalogues are bibliographic databases which help us to locate documents, but do not show them.

The National Library is a good example.

You will find its physical location in the call number.

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A search engine is an instrument that enables you to quickly find the desired information on the Web.

However, as they are generic, they are not organized by subjects and obtain a large variety of information, which is not classified or assessed.

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In this module you are going to learn how to use the Search Service that b-on provides.

You can start in Quick Search mode which is on the site's home page.

Here you can search in All Fields and in the topic groups.

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However, if you wish to carry out an advanced search, you can click on Advanced search or go straight into http://pesquisa.b-on.pt In the advanced search you can combine two search expressions by selecting the fields where you want to search, for example the subject and title, combining them with the help of the Boolean operators.

You will have to select the quickset that aggregatesvarious pre-selected resources.

If you click on the name you will see which ones they are. In Metasearch you will learn to limit your search to just a few of them.

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Metasearch makes it possible to insert or adjust a series of information that will help you to refine your searches.

Look at the column on the left. It is in the Arts and Humanities group. And now look at the information below the search fields.

ou can see all the resources in the quickset.

Here you can deactivate those that are not of interest to you and only search those of your preference.

Now select subject area and notice that the Arts and Humanities list contains more resources than the quickset, as apart from the subscribed resources, here you will also find the free resources.

If you click on i you will obtain detailed information on each resource.

Just like Quick Search, Metasearch enables you to select the fields to search, which may or may not be combined with the Boolean operators.

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Apart from the search by key word, b-on's Search Service enables you to carry out searches by Resource.

To do so, click on the Resources menu.

Imagining you want to search in Springer.

If you know the name of the resource you can write it in the title field, or else select the letter S and look for the resource in the list.

Here it is, Springer. Once again, you can see detailed information or only start your search in this resource.

But if it happens that you don't know which resources provide information related to your area of work, you can obtain them in Locate orSubject Area.

In either case, you can define the desired subject area.

The next page gives you a list of the available resources and their type.

If you click on the search button you will access the search page.

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Notice what happens while you are waiting for the results: the names of the resources which provide content in this quickset appear with information on how many results were found and downloaded.

You also have information about the status of the search. But before the search ends, if you find you are obtaining too many results, you can cancel it.

You'll go back to the search page where you can refine the expression or write another one.

Also during the search, you can choose to see the downloaded results straight away. The Results page appears immediately.

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For all the available resources, you have various ways of getting to the content, either more quickly or more specifically, or by choosing the resource that you think is the most suitable.

Experience will tell which is the best solution for you.

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In this module you are going to learn how to analyse the results obtained from the search.

Take the example of a search for 'pop-art' in the 'Arts and Humanities' quickset.

On the results page, you know how many articles were found and how many have already been downloaded. You can obtain more by clicking on Download more. The new ones will be marked with the expression NEW.

You can choose the complete view.

A little further on you have the Summary. Here you will find the same information that was shown while the search was being made: resource to be searched, number of results obtained and number of results downloaded.

Immediately below you have the possibility of ordering the search by rank, title, author, year and resource.

In the area further to the right you will find a list of the results grouped by: subject, year, authors and journals.

You can view the results associated to each of these groups as a means of filtering your search.

If you look carefully at the list of results obtained, you have information on the Rank, author, title and a brief description of the content, the year of publication and the resource.

You also have the action buttons. We will look at these buttons in more detail in module 7, Accessing Documents, and in module 8, Searching in Journals.

If you click on the title of the article you will see its details. As this view is the complete view, to go back to the list of results, choose table view.

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To obtain a more precise group of results, you can select the menu Refine. Here you can use a Boolean operator: AND, OR, NOT and indicate a new expression by selecting the field where you want to search. You can do this as many times as you like. The results will always be extracted from the results of the initial search. ↑ Go to top

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You can also filter the results through the classification groups on the right, without the results being refined, i.e., for example, you can choose a year and only see the corresponding results.

But if you notice the option further down, you can go back to seeing all the results.

Contrary to refining, filtering is just a way of seeing the results, without losing the initial search.

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Another option is to only view the results in a certain resource. The window that opens shows you the various resources and the number of results. Click on View in the chosen resource.

It is also possible to filter the results in the list shown.

To go back to seeing the results found in all the resources, select Combined Results.

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You can go back to your previous searches at any time, by clicking on the respective menu.

Here you may select one of them and carry it out again or you can see the resources in which it was made.

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The best way of mastering all these functions is by practising. Before going on to the next module carry out a few searches to familiarize yourself with them.

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Now you are going to see how you can access documents from the search results page.

Notice the context services , or SFX buttons. By clicking here you can see the information on a document's availability and where it can be found.

In this case, the document is available on a General All for All basis, i.e. it is accessible to all the institutions in the general or academic scheme, and also on a Hospitals All for All basis, i.e., available to all the Hospitals that are b-on's members.

You also have the information on the resource which provides it it and the details of the publication.

Sometimes, the same article is available through various suppliers, so you must pay attention as there are several licensing models.

If you click on GO you will access the interface of the required resource and be able to access the desired article, which may be available in HTML and/or PDF.

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The other way of access is by the detail of the content. If you click on the title of the article, you will see the information on it in full view. Here, apart from the detail of the article, you can access the text both through the context service (SFX) buttons or if it exists, through the URL indicated at the bottom of the page. If you click on it, in the majority of cases, the article opens in full text. If you click on the name of the resource you will access its interface.

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If you only want to search by journal that's also possible. Imagine you want to know how many journals b-on has with the term Art in the title.

Write the term, select 'contains' and check that a list appears with all those titles.

By selecting one of those titles, you can see information on it, using the i button or SFX button.

In the case of the journal Art History you see that it is available from two suppliers, one on a Some for Some basis since 1997 and another on an All for All basis since 1981.

However, the latter does not allow access to the latest issues as there is a 1-year embargo. Using the + button, you can add the journals you want to your personal area.

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In the Subject Area tab you can obtain lists of titles which come under a certain subject area or sub-area.

Choose Arts and Humanities as a subject area and Architecture and Decorative Arts as a sub-area.

The list of the journals associated to that sub-area will immediately appear.

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In the Locate tab you can find journals associating various items: title, ISSN, supplier and topic.

Once you have found the desired journal, you just have to click on the title to access it.

In the Citations tab you can find a specific article by using some bibliographical data.

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Some of the functions of the Search Service can only be used if you log in during the session. That it is the only way to save your searches and results, create alerts, create groups of resources and save journals.

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If you are not yet a registered user, click on start session and fill in the form that is on the registration page.

To register yourself, choose a username and password and fill in the rest of the details that are requested.

Take note that the fields marked with an * are compulsory.

At any time, you can always change your login details or request new ones if you have lost your access data.

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If you are already a registered user, log in to your Personal Area by clicking on start session and type in your username and password.

Now you can make use of all the functions that you will see next.

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To save searches, you just need to go into the Search Previous sub-menu, where you can find all the searches carried out during the session.

To save one in your history, select the + icon.

If you go into the History menu, you can confirm if they are all saved there, allowing you to easily repeat it on a next visit.

To delete the saved searches that you no longer need, you just have to click on the delete action.

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If you need to carry out a certain search at regular intervals, then it is certainly an advantage to create alerts in your Personal Area.

In the History of your searches, click on the option Alert.

type in the name you want to give to it, the email where you want to receive the results, the regularity of the alert and the resources on which you want to receive new results.

When you need to change an alert that you created, go to History, select the edit alerts icon and change the preferences or data previously defined.

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When you are on the search screen and want to save the results found, add them to your Personal Area, by clicking on +.

The result is filed and so the action icon changes. You can consult the saved results in your personal area.

You may save as many searches and results as you like and for as long as you need. ↑ Go to top

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It is very useful to be able to create different quicksets of resources from those that exist by default.

Through the Resources menu, identify and add the desired resources to your Personal Area.

When you go back to your personal area, you will find them in the resources sub-menu, within the transfer area. Select the option save as and give the quickset a name.

This new quickset will only be available to you and for your searches, whenever you start your session.

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To find out what is published on your search subject you must start by making a search of the reference databases.

As they are collections of bibliographical references of scientific articles that may be searched in different ways, they are the best way of locating articles on a particular topic.

On the other hand, they bring together journals from different publishers and enable you to carry out broader searches.

b-on ensures access to a variety of both specific and multidisciplinary reference databases.

Search by nanoscience at ACM (http://portal.acm.org/portal.cfm).

This is a specific database for information technologies and computing.

Notice that apart from obtaining the references and summaries, in some cases you have access to full-text articles.

These are accessible both through ACM (Digital Library) and through IEEE, which are publishers that b-on subscribes to and are specific to the area of engineering, information technologies, computing,...

If you are on the b-on network when carrying out your search you can access the full text.

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If you are interessed in Exact Sciences then you should know that b-on provides access to publishers such as the American Chemical Society, American Institute of Physics, Institute of Physics, Royal Society of Chemistry, Society for Industrial and Applied Mathematics.

If your area of interest is Social Sciences, b-on also has specific content for you, as it subscribes both a Sociology and Political collection from the publisher Sage.

As far as multidisciplinary publishers are concerned, b-on guarantees access to publishers such as Elsevier, Annual Reviews, Wiley, Springer and Taylor e Francis.

In any of these, you will find relevant and valuable scientific content for your study...

However, notice that in some of the publishers, not all the content has been subscribed to. Please pay attention to the relevant signs.

Apart from the reference databases and publishers, b-on subscribes to various full-text databases from EBSCO.

Two of these are available to all the b-on institutions, and access to the remainder is restricted to Hospitals as due to their specific nature they have access to specific Health content.

The full-text databases that are available to the entire community are the Academic Search Complete which is multidisciplinary and the Business Source Complete for the Business Management area which have an index to thousands of scientific journals that they make available.

With this information you will surely get more out of your searches.

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